PowerSteeringPowerSteering User GuidesEnd User Guide Using Dashboard Portfolio PlanningHow would I use portfolio planning to do annual planning for alternative portfolios?

How would I use portfolio planning to do annual planning for alternative portfolios?

In this example, we play the role of a portfolio manager whom is asked to present two possible portfolios of projects to the board for the new year. The first portfolio will represent the best portfolio based upon the currently allocated budget. The second one is what would happen if a million dollars is cut from the budget. Assume that the portfolio manager already has a master portfolio set up that includes all carry over projects plus backlog projects for the upcoming year. This articled describes how to use portfolio planning to do annual planning for alternative portfolios.

1. Create Working Copy of Portfolio

Create Working Copy of Portfolio
  1.    Click Portfolio.
  2.    In the context sensitive drop-down menu, click Copy Portfolio.

1.1. Enter Portfolio Information

Enter Portfolio Information
  1.        In the Name of new portfolio field, enter a name for the new portfolio.
  2.       In the Description field, enter a description for the new portfolio (optional).
  3.       Click OK.

Switch to new portfolio: Select this check box to change the Dashboard display to the newly copied portfolio.

2. Select Best Set of Projects

  • Use the portfolio planning and filtering features to decide on the best projects for the current budget.

3. Save As New Portfolio

Save As New Portfolio
  1.    Click Portfolio.
  2.    In the context sensitive drop-down menu, click Save items as new portfolio.

3.1. Enter Portfolio Information

Enter Portfolio Information
  1.        In the Name of new portfolio field, enter a name for the new portfolio.
  2.       In the Description field, enter a description for the new portfolio (optional).
  3.       Click OK.

Members:

Items included in summaries only:

Items excluded from summaries only:

Switch to new portfolio: Select this check box to change the Dashboard display to the newly copied portfolio.

4. Cut $1 Million Dollars From Targeted Budget

  • On the working portfolio, click the budget target to adjust the budget.

4.1. Adjust Target Value

Adjust Target Value
  1. Reduce the target value for the budget column by $1 million dollars.
  2. Click OK.

4.2. View Updated Budget Target

  • The targeted budget has been reduced by $1 million dollars.

5. Select Best Set of Projects

  • Use the portfolio planning and filtering features to decide on the best projects for the updated budget.

6. Save As New Portfolio

Save As New Portfolio
  1.    Click Portfolio.
  2.    In the context sensitive drop-down menu, click Save items as new portfolio.

6.1. Enter Portfolio Information

Enter Portfolio Information
  1.        In the Name of new portfolio field, enter a name for the new portfolio.
  2.       In the Description field, enter a description for the new portfolio (optional).
  3.       Click OK.

Switch to new portfolio: Select this check box to change the Dashboard display to the newly copied portfolio.

7. Compare Portfolios

  • Click the plus sign button.

7.1. Click Go

  1.    From the Layout drop-down menu, select the layout you want to use for the comparison portfolio.
  2.    From the Portfolio drop-down menu, select the portfolio created in Step 3.
  3.    Click Go.

7.2. View Portfolios

  • View the two portfolios side-by-side.

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